PTC Sub-Committees Roles and Responsibilities
General Operations Sub-Committee Gabriel - Nasim
- - Purchasing day-to-day club supplies & needs
- - Member engagement and communication
- Organising repairs & maintenance of the club premises
- - Liaising with the cleaner
- Decoration of the club for regular and special events.
- Organising the laundry and ironing of the tablecloths
- - Managing storage and keeping the storeroom in good order
Events Sub-Committee Gabriel – Nasim
- - Event planning and scheduling
- - Coordinating activities & time schedule (i.e. Catering, MCs, bands, Performances etc.)
- - Venue setup and pack-down
- - Volunteer management for events
- - Coordinating photography or videography
- - Monitoring ticket sales & venue capacity.
- - Liaising with the Marketing Sub-Committee re- promotion of the events
- - Liaising with the Teaching Sub-Committee re the performances undertaken in the event
Membership & Volunteers Coordination Sub-Committee Frank
- - Managing membership applications and renewals
- Managing entry fees and membership fees.
- Weekly milongas, practicas & workshops Volunteer Lists
- - Keeping records of attendees at the club.
- Maintaining the membership database “UpToDate”
- Recruiting, training & scheduling volunteers
- Retention and recognition of Volunteer
Marketing Sub-Committee Terry - Kim
- Social media and online posting & monitoring
- Advertising events
- Newsletter creation
- Updating the club website
- - Advertising for new students and increasing the membership of the club.
- Artwork and promotional materials
Festival or Major Event Sub-Committee Geoff – Terry - Nasim – Gabriel
- Similar duties to that of the event Committee but at a larger scale.
- - Coordination of more volunteers from members with special expertise in event management.
Teaching & Coaching Sub-Committee Geoff - Kim
- - Organising class timetables and programs
- - Practicas, skillshare & workshops
- - Liaising with instructors & overseas teachers
- - Curriculum and lesson planning
- - Welcoming new members and dancers
- - Managing registrations and attendance for the classes
- - DJs Rostering
- - Negotiating contracts with visiting teachers and musical bands
- - Collecting and reviewing student feedback
Teaching Coordinators - Mike Hampson and Marzena Cichon are responsible for running the Club's in-house Basic Tango lessons in line with the Club’s teaching policy.
Complaints/Grievance Sub-Committees Darryl - Mila
- - Handling of initial complaints.
- - Implementing ways of solving complaints at the initial level
- - Putting a plan of action regarding each complaint.
- - Discussion with the committee and getting final approval of action to be taken.
- - Dealing with the different Gov. authorities if a complaint is lodged.
- - Maintaining records of all correspondences.
- - Policies & procedures reviews
- - Health & Safety Compliance
Complaints Handler - Darryl Whiteley and Mila Jancic to manage complaints or concerns, this may include resolution, investigation and mediation. The Complaints Handler reports to the committee.