PTC Officer, Manager, and Coordinator Roles and Responsibilities
General Operations Sub-Committee Gabriel – Jorge - Nasim
- Purchasing day-to-day club supplies & needs
- Member engagement and communication
Organising repairs & maintenance of the club premises
- Liaising with the cleaner
Decoration of the club for regular and special events.
Organising the laundry and ironing of the tablecloths
- Managing storage and keeping the storeroom in good order
General Operations Sub-Committee - Gabriele, Jorge , Nasim coordinate all front-of-house activities, and report to the committee. The coordinator will deliver high-quality, effective, and sustainable PTC events with the primary goal to ensure members maximise their enjoyment at the club. They will run a team of volunteers for hall opening , Host welcoming and e-Desk event registration.
Events Sub-Committee Jorge – Gabriel – Nasim
- Event planning and scheduling
- Coordinating activities & time schedule (i.e. Catering, MCs, bands, Performances etc.)
- Venue setup and pack-down
- Volunteer management for events
- Coordinating photography or videography
- Monitoring ticket sales & venue capacity.
- Liaising with the Marketing Sub-Committee re- promotion of the events
- Liaising with the Teaching Sub-Committee re the performances undertaken in the event
Purchasing coordinators :
Jorge Botello , Nasim Mohammadi , Gabriele Tangermann
reporting to Committee will coordinate the purchasing of all Club consumables.
Membership & Volunteers Coordination Sub-Committee Frank
- Managing membership applications and renewals
Managing entry fees and membership fees.
Weekly milongas, practicas & workshops Volunteer Lists
- Keeping records of attendees at the club.
Maintaining the membership database “UpToDate”
Recruiting, training & scheduling volunteers
Retention and recognition of Volunteers
Memberships coordinator - Francesco Pisconeri reporting to the committee. The Membership Coordinator ensures the PTC meets its legal obligations and abides by its Constitution, in addition to promoting new membership growth alongside existing member retention. Suzi will work with Francesco Pisconeri who will help to maintain the membership database.
Marketing Sub-Committee Terry - Kim
Social media and online posting & monitoring
Advertising events
Newsletter creation
Updating the club website
- Advertising for new students and increasing the membership of the club.
Artwork and promotional materials
General Operations Sub-Committee
Festival or Major Event Sub-Committee Geoff – Terry - Nasim – Jorge – Gabriel
Similar duties to that of the event Committee but at a larger scale.
- Coordination of more volunteers from members with special expertise in event
management.
Marketing Sub -Committee coordinators - Terry Warby and Kim Potter reporting to the committee. They will advise and help conduct market research, producing promotional materials and analysing sales data to achieve our immediate and long-term goals. and will advise , direct a team comprising.
Props coordinator - will oversee the procurement, organisation, and maintenance of props for themed social events and gala occasions at the Tango Club, ensuring the enhancement of each event's atmosphere and thematic coherence. The coordinator reports to the committee.
Practica and Skill Share Coordinators - Geoff Hendrickse and Kim Potter will coordinate all the Club practicas reporting to the committee. The coordinator runs and maintains the PTC practica sessions with the primary goal to give space for members, visitors/guests to practice their tango.
Maintenance Coordinators - Kim Potter and Adriaan Bal will coordinate all PTC hall maintenance requirements and comply with the maintenance obligations outlined in the tenancy agreement, reporting to the committee. The maintenance spend is highly variable due to unexpected “breakdowns” or unplanned required fixes.
Health, Safety, Environment (HSE) coordinator - Darryl Whiteley and will be our HSE coordinator. Adriaan will create and enforce a culture of safety within the Club by implementing programs, policies, and assessments to ensure the PTC is in compliance with all federal and internal health and safety rules. The coordinator reports to the committee.
Information Technology (IT) advisor (tba) / Coordinated - by Terry Warby responsible for managing and supporting Perth Tango Club's IT systems, including its 3rd party service providers, to allow the club to run effectively and without difficulty.
Teaching & Coaching Sub-Committee Geoff - Kim
- Organising class timetables and programs
- Practicas, skillshare & workshops
- Liaising with instructors & overseas teachers
- Curriculum and lesson planning
- Welcoming new members and dancers
- Managing registrations and attendance for the classes
- DJs Rostering
- Negotiating contracts with visiting teachers and musical bands
- Collecting and reviewing student feedback
Teaching Coordinators - Mike Hampson and Marzena Cichon are responsible for running the Club's in-house Basic Tango lessons in line with the Club’s teaching policy.
Complaints/Grievance Sub-Committees Darryl - Mila
- Handling of initial complaints.
- Implementing ways of solving complaints at the initial level
- Putting a plan of action regarding each complaint.
- Discussion with the committee and getting final approval of action to be taken.
- Dealing with the different Gov. authorities if a complaint is lodged.
- Maintaining records of all correspondences.
- Policies & procedures reviews
- Health & Safety Compliance
Complaints Handler -Darryl Whiteley and Mila Jancic to manage complaints or concerns, this may include resolution, investigation and mediation. The Complaints Handler reports to the committee.
Festival or Major Event Sub-Committee Geoff – Terry - Nasim – Jorge – Gabriel