PTC Sub-Committees Roles and Responsibilities
General Operations Sub-Committee: Ann - Mila
- Purchasing day-to-day club supplies & needs
- Member engagement and communication
- Organising repairs & maintenance of the club premises
- Liaising with the cleaner
- Decoration of the club for regular and special events.
- Organising the laundry and ironing of the tablecloths
- Managing storage and keeping the storeroom in good order
Events Sub-Committee: All committee members
- Event planning and scheduling
- Coordinating activities & time schedule (i.e. Catering, MCs, bands, Performances etc.)
- Venue setup and pack-down
- Volunteer management for events
- Coordinating photography or videography
- Monitoring ticket sales & venue capacity.
- Liaising with the Marketing Sub-Committee re- promotion of the events
- Liaising with the Teaching Sub-Committee re the performances undertaken in the event
Membership & Volunteers Coordination Sub-Committee: Managing Committee
- Managing membership applications and renewals
- Managing entry fees and membership fees.
- Weekly milongas, practicas & workshops Volunteer Lists
- Keeping records of attendees at the club.
- Maintaining the membership database “UpToDate”
- Recruiting, training & scheduling volunteers
- Retention and recognition of Volunteer
Marketing Sub-Committee: Terry
- Social media and online posting & monitoring
- Advertising events
- Newsletter creation
- Updating the club website
- Advertising for new students and increasing the membership of the club.
- Artwork and promotional materials
Teaching & Coaching Sub-Committee: Geoff
- Organising class timetables and programs
- Practicas, skillshare & workshops
- Liaising with instructors & overseas teachers
- Curriculum and lesson planning
- Welcoming new members and dancers
- Managing registrations and attendance for the classes
- DJ - rostering
- Negotiating contracts with visiting teachers and musical bands
- Collecting and reviewing student feedback
Teaching Coordinators - Mike Hampson and Marzena Cichon are responsible for running the Club's in-house Basic Tango lessons in line with the Club’s teaching policy.
Complaints/Grievance Sub-Committee - secretary@perthtangoclub.com
- Handling of initial complaints.
- Implementing ways of solving complaints at the initial level
- Putting a plan of action regarding each complaint.
- Discussion with the committee and getting final approval of action to be taken.
- Dealing with the different Gov. authorities if a complaint is lodged.
- Maintaining records of all correspondences.
- Policies & procedures reviews
- Health & Safety Compliance